Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Duties and Responsibilities

1. Student Teaching Experience Placement Administration;
• The administrator will manage the administrative processes related to student
Teaching Experience placements, including:
• Capturing and updating student placement data in the Teaching Experience
database or tracking system.
• Collecting and organising student placement forms and documentation.
• Capturing and updating student placement data in the Teaching Experience
database or tracking system.
• Preparing placement lists and reports for TEC review.
• Issuing placement confirmation communication to students.
• Maintaining records of student placements per semester or placement cycle.
• Filing and archiving all placement documentation for audit and compliance
purposes.

2. Schools Database and Partnership Administration
• The administrator will maintain administrative records related to partner schools
by:
• Maintaining and updating the Teaching Experience school database.
• Recording information of schools, principals, and mentor teachers.
• Filing and organising school partnership documentation.
• Maintaining records of communication with schools.
• Assisting with administrative arrangements for school engagement activities.

3. Communication and Documentation Management
• The administrator will assist with preparing and managing Teaching Experience
documentation and correspondence, including:
• Preparing and sending placement letters and official correspondence to
schools.
• Preparing mentor teacher information packs.
• Managing and filing email communication related to Teaching Experience.
• Ensuring all documentation is accurately filed and accessible.

4. Teaching Experience Supervisor Administration
• The administrator will support the TEC in managing the administrative processes
related to Teaching Experience Supervisors, including:
• Maintaining an updated database of Teaching Experience Supervisors (TES).
• Preparing documentation related to supervisor appointments and allocations.
• Assisting with supervisor allocation to student placements.
• Coordinating logistics for supervisor meetings, training sessions, and briefings.
• Recording attendance and documentation from supervisor training sessions.

5. Compliance and Documentation Management
• The administrator will ensure that all Teaching Experience administrative
documentation is accurately maintained, including:
• Managing student indemnity forms.
• Preparing registers for events, workshops, and placement activities.
• Maintaining records for audit and compliance purposes.
• Uploading required documentation to the SOE Teams channel.
• Maintaining secure and organised digital and physical filing systems

Minimum Requirements

Qualifications
Minimum requirements: Matric or any Higer Certificate will be advantageous.

Experience
Experience in higher education administration, academic administration, or
school administration, or will be advantageous.

Key Competencies:
• Knowledge and understanding of the South African higher education systems
and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills

Salary

Market Related