Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Job Purpose

We are seeking a detail-oriented and organized Teaching Experience Administrator to join our School of Education team on a part-time basis. This role combines critical administrative duties with the coordination of student teaching placements, serving as a vital link between our institution, partner schools, and student teachers.

Duties and responsibilities:

1. Student Teaching Experience Placement Administration;

• The administrator will manage the administrative processes related to student Teaching Experience placements, including:
• Capturing and updating student placement data in the Teaching Experience database or tracking system.
• Collecting and organising student placement forms and documentation.
• Capturing and updating student placement data in the Teaching Experience database or tracking system.
• Preparing placement lists and reports for TEC review.
• Issuing placement confirmation communication to students.
• Maintaining records of student placements per semester or placement cycle.
• Filing and archiving all placement documentation for audit and compliance purposes.

2. Schools Database and Partnership Administration

• The administrator will maintain administrative records related to partner schools by:
• Maintaining and updating the Teaching Experience school database.
• Recording information of schools, principals, and mentor teachers.
• Filing and organising school partnership documentation.
• Maintaining records of communication with schools.
• Assisting with administrative arrangements for school engagement activities.

• The administrator will assist with preparing and managing Teaching Experience documentation and   correspondence, including:
• Preparing and sending placement letters and official correspondence to schools.
• Preparing mentor teacher information packs.
• Managing and filing email communication related to Teaching Experience.
• Ensuring all documentation is accurately filed and accessible.

• The administrator will support the TEC in managing the administrative processes related to Teaching Experience Supervisors, including:
• Maintaining an updated database of Teaching Experience Supervisors (TES).
• Preparing documentation related to supervisor appointments and allocations.
• Assisting with supervisor allocation to student placements.
• Coordinating logistics for supervisor meetings, training sessions, and briefings.
• Recording attendance and documentation from supervisor training sessions.

• The administrator will ensure that all Teaching Experience administrative documentation is accurately maintained, including:
• Managing student indemnity forms.
• Preparing registers for events, workshops, and placement activities.
• Maintaining records for audit and compliance purposes.
• Uploading required documentation to the SOE Teams channel.
• Maintaining secure and organised digital and physical filing systems

Minimum Requirements:

• Minimum: Grade 12 Matric Certificate NQF Level 4 any Higher certificate will be advantageous.
• Experience in higher education administration, academic administration, or school administration or will be advantageous.

Key Competencies:

• Knowledge and understanding of the South African higher education systems and regulatory framework.

• Knowledge and understanding of the Teaching and Learning theory and interventions.
• The ability to provide student support services.
• The ability to work with and learn more about digitalized academic platforms.
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• Ability to adhere to rules and strictly follow work regulations.
• Deadline orientated and can work well under pressure.
• Ability to manage time effectively.

Working Hours:

Classes are scheduled from 08h00am until 17h00pm, Monday to Friday. Your working hours will depend on the modules allocated to you. 

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.