Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Job Purpose:

The Teaching and Learning Assistant is accountable for the teaching and learning administration, event coordination, data handling, independent contract administration and maintenance of resources.   

Education (Formal Qualification Required)

Minimum

• NQF Level 5 Qualification – Higher Certificate in relevant area

Advantageous

• NQF Level 6 Qualification - Diploma in relevant area

 Experience (Minimum Experience Required - Number of years)

Minimum

• Administration experience (2 - 3 Years)

Advantageous

• Administration experience in an education institution (1 Year )

 Position Description

Administration

• File lecturer/ student consultations
• Upload peer review documentation and maintain the IIE trackers
• Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, note-book, stationery)
• Order stationery for lecturers
• Perform administrative duties relating to Lecturer / Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.)
• Compile basic agendas for meetings and taking of minutes
• All documentation is uploaded on to various trackers daily
• Lecturer availability is sourced timeously for scheduling of timetable
• Status report sent weekly of action items

Event Planning and Coordination

• Liaise with relevant stakeholders to determine requirements for upcoming events
• Gather quotes for event requirements and submits for approval
• Process purchase order and advise vendor selected
• Manage and coordinate bookings of venues
• Coordinate events on the day to ensure that all collateral, gifts, seating, catering etc. is in place
• Host outside visitors and guests during events
• Coordinate catch-up/master/ booster session schedules as per information received from relevant stakeholders
• Update the catch-up tracker and upload onto the system
• Collate and report on graduation RSVP’s for lecturers (academic regalia, attendance, seating arrangements)
• All requirements for events are actioned
• Costs are kept to budget for events
• Feedback received regarding events is at required standards

Data Handling (data input and output)

• Update trackers including Student intervention tracker, Research tracker, Lecturer development tracker, Internal moderation tracker
• Capture RC Learn hours as per RC Learn reports
• Assist with SETS admin (opening of links, pulling reports)
• Update on lecturer marking process
• Capture internal moderation documentation
• Trackers are maintained and up to date

Part Time Lecturer Administration

• Coordinate the contractual process of part time lecturers
• Print and submit part time lecturer claims
• Gather and document lecturer availability from lecturers for timetabling
• Issue timetables to lecturers once available
• Set up lecturer reviews as required
• Create and maintain lecturer profile on the system
• Upload documents on the system (qualifications, ID etc.)
• All part time lecturers’ contracts and support documents are up to date
• Timetables are correct and submitted in time
• Lecturer data is up to date on the system
• Claims are submitted and paid

Teaching and Learning Resource Administration 

• Order and issue stationery to lecturers
• Track additional stationery issued
• Identify additional resources that lecturers require
• Check venue readiness (whiteboard, proxima, air conditioning, tables, and chairs)
• Provide feedback on venue requirements to maintenance
• Ensure venue sizes are correct as per timetable
• Stationery use is tracked and accounted for
• Venues are always ready and in working order

Salary:

Market related.

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.