Duties and Responsibilities

1. Student Teaching Experience Placement Administration;
• The administrator will manage the administrative processes related to student
Teaching Experience placements, including:
• Capturing and updating student placement data in the Teaching Experience
database or tracking system.
• Collecting and organising student placement forms and documentation.
• Capturing and updating student placement data in the Teaching Experience
database or tracking system.
• Preparing placement lists and reports for TEC review.
• Issuing placement confirmation communication to students.
• Maintaining records of student placements per semester or placement cycle.
• Filing and archiving all placement documentation for audit and compliance
purposes.

2. Schools Database and Partnership Administration
• The administrator will maintain administrative records related to partner schools
by:
• Maintaining and updating the Teaching Experience school database.
• Recording information of schools, principals, and mentor teachers.
• Filing and organising school partnership documentation.
• Maintaining records of communication with schools.
• Assisting with administrative arrangements for school engagement activities.

3. Communication and Documentation Management
• The administrator will assist with preparing and managing Teaching Experience
documentation and correspondence, including:
• Preparing and sending placement letters and official correspondence to
schools.
• Preparing mentor teacher information packs.
• Managing and filing email communication related to Teaching Experience.
• Ensuring all documentation is accurately filed and accessible.

4. Teaching Experience Supervisor Administration
• The administrator will support the TEC in managing the administrative processes
related to Teaching Experience Supervisors, including:
• Maintaining an updated database of Teaching Experience Supervisors (TES).
• Preparing documentation related to supervisor appointments and allocations.
• Assisting with supervisor allocation to student placements.
• Coordinating logistics for supervisor meetings, training sessions, and briefings.
• Recording attendance and documentation from supervisor training sessions.

5. Compliance and Documentation Management
• The administrator will ensure that all Teaching Experience administrative
documentation is accurately maintained, including:
• Managing student indemnity forms.
• Preparing registers for events, workshops, and placement activities.
• Maintaining records for audit and compliance purposes.
• Uploading required documentation to the SOE Teams channel.
• Maintaining secure and organised digital and physical filing systems

Minimum Requirements

Qualifications
Minimum requirements: Matric or any Higer Certificate will be advantageous.

Experience
Experience in higher education administration, academic administration, or
school administration, or will be advantageous.

Key Competencies:
• Knowledge and understanding of the South African higher education systems
and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills

Salary

Market Related