Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 28,000 students nationwide.

 As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures!

Job Purpose:
The academic operations officer is responsible for coordinating and managing assessment processes to ensure they are conducted efficiently, fairly, and in compliance with institutional and regulatory standards. This includes administering assessment schedules, overseeing the preparation and collection of materials, and ensuring quality assurance through adherence to policies and accreditation requirements. The role involves analyzing assessment data, preparing performance reports, providing feedback for continuous improvement, and addressing assessment-related queries from staff and learners. The Academic Operations Officer also maintains accurate and secure records while supporting facilitators, assessors, and moderators to uphold the integrity and effectiveness of the assessment process.

Duties and Responsibilities:

• Verifying the correctness of received assessment timetables.
• Allocation of venues for written formative and summative assessments.
• Checking and safe keeping of printed assessments.
• Ensuring that Invigilators are trained and allocated to assessment venues.
• Keeping assessment Log Sheets up to date and ensuring that lecturers return marked scripts and completed Mark Sheets.
• Verifying that Mark Sheets correspond with marks on assessment books.
• Managing the process for capturing and verification of marks.
• Managing the moderation process after final exams.
• Allocates students to respective programme groups.
• Interrogates the assessment timetable to ensure that all students are accommodated.
• Allocates suitable venues for all assessment sittings and informs the Information Technology (IT). department where applicable.
• Recruits suitable invigilators for all assessment cycles.
• Coordinates invigilator training by preparing training packs and selecting trainers.
• Allocates invigilators to assessment sittings.
• Prepares all assessment documentation for all assessment sittings (invigilator reports, attendance registers and mark sheets).
• Verify and un-verify all student marks.
• Distributes assignment due dates to student and lecturer body.
• Assist with student with, but not limited to; registration, open days, collection of assignments and filing, assisting with replacement tests and supplementary exams.
• Assist the team with all Internal and external audits.
• Assist students with extension of studies, internal and external credits, reweights, special and discounted exams, remark of exams/ tests and mishap exams.
• Responsible for the FAN report, student portal announcements and notices.
• Assist students with Turn-it in.
• Responsible for moderation.

Minimum Requirements:

• Advanced Certificate / Diploma / Occupational Certificate Level 6 (NQF Level 6)  
  

• 3 year Diploma/Degree with Administrative skills (NQF Level 7) - Ideal
• 3 - 5 years administrative experience
• Atleast 1 year of first level management experience

Key Competencies: 

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline orientated and can work well under pressure.
• Be able to work in a team environment. 
• Effective communication skills.

Working Hours:

Classes are scheduled from 08h00am until 17h00pm, Monday to Friday. 

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.